Idaho Education Technology
Bylaws Chartered 2001 Amended February 4, 2014
The name of this Association shall be the Idaho Education Technology Association (IETA)
The purpose of the Association shall be promoting and facilitating the use of technology in Idaho education. The Association shall promote, facilitate and sustain education technology and all its users while enhancing the education of Idaho’s students for tomorrow’s technology.
Section 1 Any not-for-profit Idaho K-12 employee or school/district appointed representative who is desirous of promoting the interest of IETA and sharing in its work shall be eligible for membership and may become an active member by paying the annual dues as provided in the Bylaws. An active member shall be entitled to vote, hold office, participate in all activities of the Association, and receive publications and other services of the Association.
Section 2 This organization fully supports a policy of equal opportunity and will not discriminate regarding membership eligibility on the basis of race, color, religion, national origin, or gender. This organization will neither accept invitations from nor participate in any activity or organization that does not support an equal opportunity or non-discrimination policy.
Section 3 The organization membership is active upon remittance of the assessed membership fee, with all rights and privileges afforded through registered membership of the Idaho Education Technology Association (IETA) for the period of one year to begin July 1st thru June 30th.
Section 4 Visitors may occasionally be invited to attend organizational meetings and activities as a guest with no expectation of other innate rights and/or privileges afforded registered members of the IETA organization.
Section 1 The Executive Board of the Association shall be comprised of the following:
Elected Officers (9):
- Past-President (Who shall be the retiring President) (1)
- President (Who shall be the retiring President-Elect) (1)
- President-Elect (Who shall after one year fill the role of the President) (1)
- Regional Representatives - One representative from each of the geographic regions as established by the State Department of Education (currently 6)
Appointed Members (2 - 4):
- Idaho Association of School Administrators (IASA) Representative (1 - Ex Officio)
- State Department of Education (SDE) Representative (1 - Ex Officio)
- Up to two additional Special Representatives may be appointed by the elected Officers of the Association as needed (0 - 2)
Section 2 Elections and Appointments
All officers of the Association shall be elected by popular vote and serve for a term of two years from July 1 – June 30. Note: The President-Elect serves one year as such and then one year as President and one year as Past-President. Special Representatives appointed by the Executive Board shall serve for a one year term from July 1 - June 30.
Election Process for President-Elect:
(a) Initial nominees shall be solicited on an annual rotating basis from Region I & II, Region III & IV, and Region V & VI.
(b) By November 15 of the year in which a region is eligible to nominate a candidate for President-Elect, the Region Representative will collect and submit nominations to the Nominations Committee for President-Elect.
(c) If insufficient nominations were received by the November 15 deadline from the regions eligible to nominate a candidate for President-Elect, ALL Region Representatives will collect and submit nominations to the Nominations Committee for President-Elect by December 15. If there are no nominations received than nominations will be held at-large during the business meeting held at the annual conference. (d) By January 5th the current President-Elect will electronically send out to all members information on nominees for the upcoming President-Elect election.
(e) Regional Representative elections must be held between January and May of the year that each region is due for elections.
(f) Regions 1,3,5 will be elected on odd numbered years; regions 2,4,6 will be elected on even numbered years.
(g) Voting for the Regional Representative may occur at the annual conference or at regional meetings. Nominations may be collected using electronic means, but voting should be conducted in-person. (h) The newly elected Regional Representative will take office on July 1 following the election.
(i) In the instance of a vacancy, the region will elect a new representative rather than the President appointing the new representative. The President should call for immediate election in the region where a vacancy has taken place; the election should take place within 60 days.
Section 3 IETA Officers and Special Representatives to the IETA Executive Board should be members of IETA for no less than one year prior to assuming an office.
Section 1 Duties of the Past-President shall include (but not be limited to):
(a) Provide organizational continuity and historical insight to the IETA.
(b) Support IETA by attending annually (virtually or in-person) at least one regional meeting within each region.
(c) Serve on standing or special committees as appointed by the President.
(d) Promote IETA.
(e) Promote and support the annual conference.
(f) Be a part of the Conference Committee.
Section 2 Duties of the President shall include (but not be limited to):
(a) Serve as IASA Liaison
(b) Preside at all meetings of the Association with the exception of regional meetings
(c) Serve as Chairperson of the Executive Board
(d) Call meetings of the Executive Board
(e) Fill by appointment, with the approval of the Executive Board, vacancies on the Executive Board and standing committees with the exception of Regional Representatives. (f) Serve as ex-officio member of all committees
(g) Convene the Budget Committee and prepare the budget
(h ) Authorize the expenditure of funds within the restrictions of the budget. Presidential travel shall be reviewed and approved by the Executive Board.
(i) Ensure continuous planning for all IETA programs, conferences, and communications
(j) Support and assist regional representatives with regional activities
(k) Attend, virtually or in-person, at least one regional meeting within each region annually.
(m) Be a part of the Conference Committee
Section 3 Duties of the President-Elect shall include (but not be limited to):
(a) Serve as an officer of the Executive Board
(b) Preside at meetings in the absence of the President
(c) Act in official capacity and assume the duties assigned to the President if a vacancy occurs
(d) Chair the Nominations Committee and Membership activities
(e) Chair the Conference Committee
Section 4 Duties of The Regional Representatives shall include (but not be limited to):
(a) Actively attend and support IETA sponsored meetings and functions.
(b) Attend scheduled Executive Board meetings on a regular basis. If unable to attend meetings, a designee may represent the region.
(c) Plan and preside over regional meetings including the promotion of technology, technology training, and work with SDE representatives to share statewide information at regional meetings.
(d) Promote membership within their region
(e) Serve on standing or special committees as appointed by the President
(f) Preside over regional elections
(g) Maintain regional contact lists for various IETA requirements
(h) Collect and submit nominations to the Nominations Committee for President-Elect
(i) Be a part of the Conference Committee
Section 5 Idaho Association of School Administrators (IASA) Representative shall:
(a) Be an ex-officio member
(b) Keep the President and Executive Board informed on emerging and current educational technology issues within the state of Idaho
(c) Assist with organizational management of the Association through IASA allied agreement process.
(d) Keep the President and Executive Board informed on activities and status of the IASA
(e) Serve on standing or special committees
(f) Be a part of the Conference Committee
(g) Be restricted from voting in any motion brought to vote before the Executive Board
Section 6 The State Department of Education representative shall:
(a) Be an ex-officio member
(b) Be employed by the State Department of Education; appointed by the Department's Technology Bureau Chief; and have leadership experience in educational technology
(c) Keep the President and Executive Board informed on emerging and current educational technology issues within the State of Idaho
(d) Serve on standing or special committees
(e) Be a part of the Conference Committee
Section 7 Special Representatives - As many as two Special Representatives may be appointed by the President with approval of the Executive Board. These Representatives may be appointed to fill a specific liaison purpose for the Association and/or to provide other specific knowledge or skills valued by the Executive Board. These Special Representatives shall:
(a) Serve on standing or special committees as appointed by the President
(b) Act as a liaison between the IETA and various other committees or organizations if appointed to do so at the request of the Executive Board
(c) Has all rights and privileges of an elected board member
(d) Be a part of the Conference Committee
Section 1 Frequency and Method of Meeting
An annual meeting of the Executive Board shall be held in conjunction with IETA’s annual conference. Regular meetings of the Executive Board shall be held on such a schedule and at such places as may be established by the Executive Board--either in-person or virtually. Where possible the board should meet on a monthly basis and one in-person meeting should take place within 2 months prior to the annual conference. A minimum of three in-person meetings should be held each year.
Section 2 Meeting through Electronic Means
The Executive Board may conduct meetings through telephone conference calls, video conferencing, chat room, or by other similar electronic methods in which (1) all those attendees participating in the meeting may simultaneously hear or read each other’s communications during the meeting; or (2) all communications during the meeting are immediately transmitted to each participating attendee, and each attendee is able to immediately send messages to all other participating attendees.
Section 3 Definition of a Quorum
One-half (1/2) of the officers and members of the Executive Board shall constitute a quorum. If a quorum of the board members is present either through physical or virtual participation, a majority vote of those present and eligible to vote shall prevail, unless otherwise specified in these bylaws.
Section 4 Parliamentary Procedure
At the meetings of the Board of Directors, the latest edition of Robert’s Rules of Order may be consulted for guidance but shall not be binding.
Section 1 Committees shall be appointed by the President with the advice and consent of the Executive Board and specifically charged with their responsibilities. The charge shall be consistent with the purposes of IETA. The President shall provide guidance and assistance in the development of committee activities. Committee Chairpersons shall regularly update the Executive Board regarding Committee activities. Status updates shall be provided to the full Board at each board meeting.
Section 2 The Conference Committee shall be a recurring committee that is chaired by the President-Elect. The Committee shall divide the duties of preparing for and implementing the annual conference. Duties of this Committee include, but are not be limited to: scheduling and facility planning; marketing and promotion; attendee registration; vendor relations; logistics (parking, lodging); coordinating speakers and presenters; maintaining the conference website.
Section 1 In order to amend the bylaws:
Members must be provided with proposed amendments two weeks in advance. Voting may take place at the annual conference or through electronic distribution. The proposed amendments will be ratified upon a favorable vote by the majority of the responding members.